Managing Spaces
Liferay DXP 2026.Q3+
You can manage existing spaces in the CMS by deleting them or connecting them to sites and site templates.
To create spaces, adjust their settings, or add members, see
Navigating to a Space
To open a space,
-
Open the Global Menu (
) and click CMS. -
Select the space from the Spaces section in the sidebar, or click All Spaces to browse and select it.
If you are already in the CMS, start here.
The All Spaces section shows only the spaces available to you.
Pin a space to keep it always visible at the top of the Spaces section in the sidebar. Go to All Spaces, click Actions (
) next to the space you want to pin, and select Pin to Product Menu (
).
Deleting a Space
You can delete a space when it’s no longer needed. Deleting a space permanently removes all content, files, and site connections, and any content shared with other spaces becomes inaccessible.
To delete a space,
-
Open the space you want to configure.
-
In the space overview, click Actions (
) next to the space name (1), and select Delete. -
Alternatively, navigate to All Spaces, click Actions (
) for the space you want to configure (2), and select Delete.
-
Confirm the deletion in the warning dialog.
This action is irreversible. Back up or migrate any critical content before deleting the space.
Connecting Sites
Connecting a space to one or more sites makes its content available within those sites. You can disconnect sites whenever you want to revoke access.
Viewing Connected Sites
-
Open the space you want to configure.
-
In the space overview, click View All Sites in the Sites section.
-
Alternatively, navigate to All Spaces, click Actions (
) for the space you want to configure, and select View Connected Sites.
Connecting a Space to a Site
-
In the space overview, click View All Sites in the Sites section.
-
Select a site from the list and click Connect.
The site now appears in the Connected Sites list.
Connecting a Space to a Site Template
You can also connect a space to a site template. The template appears in the Connected Sites list alongside regular sites, and the space’s content is available within the template context.
-
In the space overview, click View All Sites in the Sites section.
-
In the Sites drop-down, select Site Templates.
-
In the Select a Site Template field, choose a template.
-
Click Connect.
The template appears in the Connected Sites list, identified by the suffix (Site Template).
Read-only space members can view connected site templates but cannot connect, disconnect, or change search visibility settings.
Disconnecting a Space from a Site or Site Template
-
In the space overview, click View All Sites in the Sites section.
-
Click Actions (
) next to the site or site template you want to remove, and select Disconnect.
The site is removed from the Connected Sites list.
Disconnecting a site immediately removes access to the space’s content from that site.
Controlling Search Visibility
Each connected site and site template includes a searchable content setting.
Make Unsearchable: hides the space’s content from the site’s search results but keeps it accessible through direct links or embeds.
Make Searchable: makes it visible in site search results.
To change search visibility,
-
Open the Connected Sites list or navigate to the space overview.
-
Click Actions (
) next to the connected site or site template you want to configure. -
Select Make Unsearchable or Make Searchable, depending on the current state.
