Getting Started With The Content Management System

Beta Feature Liferay DXP 2025.Q4+

When you first access Liferay’s Content Management System (CMS), you must create a space-—-a dedicated area to store and organize content, files, and user permissions. Follow the steps below to access the CMS, create your first space, add members to it, and begin managing content.

Accessing the Content Management System

1. Open the Global Menu () and click Get Started under CMS.

   

1. Since this is your first access, you’re prompted to create a space where you can manage content, files, and settings.

   If it’s not your first access, up to six spaces appear under CMS, along with the All Spaces option. Click CMS to open the CMS home page, a space to open its overview, or All Spaces to view every space.

Creating Your First Space

1. Select a background color for the logo.

2. Enter a space name and, optionally, a description.

   Liferay generates a colored sticker with the first letter of the space name and the selected background color.

3. Click Continue to create the space.

   

Adding Members to Your Space

1. Under Add People to Collaborate, enter users’ names or emails to invite them to your space.

2. Alternatively, select Groups from the left drop-down and enter the group’s name or email.

3. Assign roles by clicking () and choosing one or more roles:

   • Space Administrator
   • Space Content Reviewer
   • Space Member

   All users have the Space Member role automatically, and the space creator is Owner. You can assign other roles as needed.

4. Click () to remove a user if needed.

5. Click Continue to finalize your space and access the CMS.

   You can also click Continue to skip adding members for now and add them later. See Adding and Managing Space Members for details.

   

Navigating the CMS Home

Once you have access to the CMS, the Home page gives you an overview of your spaces, assets, and tasks. It is divided into two main areas: the Navigation Sidebar (left) and the Workspace Area (right).

1. Home

   Return to the CMS Home page.

2. Dashboard

   Access a centralized view of metrics and activities.

3. Assets

   View, create, and manage your resources.

   • All: Browse every asset in the CMS.
   • Contents: View and manage web content.
   • Files: Access uploaded files.
   • Shared With Me: Open assets shared directly with you.

4. Admin

   Configure content structures and categorization.

5. Recycle Bin

   Access deleted items from your spaces. Restore or permanently delete content as needed.

6. Spaces

   Organize content and files for different teams or projects. Manage and switch between spaces. Click All Spaces to see every space available to you.

7. Search Bar

   Search across content, files, and spaces.

8. Quick Actions

   Create new assets instantly, such as Basic Content, Blog entries, Knowledge Base articles, Documents, or Vocabularies.

9. Recent Assets

   View and reopen your most recently accessed assets.

10. My Workflow Tasks

    View workflow tasks assigned to you. Open items for review, approve or reject content, and track the status of tasks in your workflow.

Related Topics

• Content Management System Overview
• Spaces